Email Signatures

Policy language regarding email signatures will become available in this section once finalized.

Outlook Web Access Instructions

Logon Instructions

1. Start your Web browser program.
2. go to http://gtc.edu/exchange or https://gtc.edu/exchange
3. Click OK on the Security Alert Dialog Box (if one appears).
4. You will see a User Name and Password Dialog Box.
5. Type in your User name (your last name & first initial) and your password, (lastname### where ### is the last 3 digits of your Gateway ID) is the default password assigned; change it to your own, unique password, then click on the OK button.
6. Click the Maximize button in the upper right corner of your screen to maximize the Window.

Reading Messages and Accessing Your Folders

Open a message

1. Click on the underlined portion of the message header (the sender's name) to open the message.

Delete a message

1. Highlight the message(s). 
2. Hit the Delete key to move the messages to the Deleted Folder.  (To delete these messages permanently, hold the Shift key while hitting the Delete key.

Permanently delete a group of contiguous messages

1. Click the first message in the group.
2. Hold the shift key and click the last message in the group.
3. Hold the shift key and press the Delete key.
4. This will permanently delete the group of messages and NOT put them in the Deleted Items folder.

Move a message into a folder

1. Open the message you would like to move.
2. Click the Move/Copy icon you will see the Move Copy dialog box, showing a list of your private folders and your organization's public folders.
3. Select the folder you want to move the message into.
4. Click the Move button.

Open a folder

When Outlook Web Access first opens, you will see your folders in the folder list on the left hand side of the screen. Your Inbox will be the default folder.  Click on the folder that you want to go to (Sent Items, Deleted Items, etc.).

Sending Messages and Attaching Files

Send a message

1. Click on the New icon on the toolbar.
2. In the To: field type the name of the person you are sending a message to. 
3. In the Subject: field type a short description of the message.
4. Move to the message area by clicking in it or press the Tab key, then type your message.
5. Click the Send icon (or follow the instruction below to attach a file to your message).

Attach a file to a message

1. Click the Attachment tab.
2. Click the Browse button. The File Upload dialog box will then appear.
3. Select the attachment that you want to send.
4. Click the Open button.
5. Click the Attach button
6. If you want to attach more files, you can repeat steps 2 - 5.
7. When you are finished attaching files, click Close to switch back to the Message window.
   Note: When you have attached a file to your message, a paper icon will appear on the Attachment tab.
8. Click the Send icon to send the message.

Redirecting your Gateway e-mail to a personal address

1. Click on the Rules button in the lower left side of the screen.
2. Click the New button at the top of the work space.
3. Give your rule a name. (i.e. forward to yahoo account)
4. You can leave the “When a message arrives” options blank.
5. Under the “Then” options click “Forward it to” and enter your personal address that you want to use.
6. Click the “Save and Close” button.

Changing Your Password

1. Click the Options button.
2. Scroll down the Options window until you see Password.
3. Click the Change Password button.
4. Enter ad.gtc.edu for the Domain.
5. Enter your account/username.
6. Enter your current password.
7. Enter your new password.
8. Enter your new password.
9. Click OK.

Logoff Instructions

From the File menu select Close to exit the browser completely to log off.  This step is especially important if you are using a PC that other people may use after you! Your browser saves your password, so if you do not exit the browser, the next person to use the computer could read your email.